What Are Employers Allowed to Put in a Reference?

References are such a key part of the hiring process that it is essential they are done in the most accurate and professional way possible. They are pivotal for providing prospective employers with accurate insight into a candidate’s professional history and background. This is why it behooves employers to bridge the gap between useful information, and legal and ethical considerations.

It is vital to make sure you focus on being able to adhere to these important elements as a business, as well as being able to provide the best possible and most accurate reference you can. In this blog post, we are going to look at what employers are allowed to include in a reference, as well as exploring the key aspects of this, and shedding light on how AutoRefs, as the UK’s leading reference checking company, can help you to ensure you are achieving this as efficiently and successfully as possible.

Here are some of the things that employers are allowed to put in a reference, and this is bound to help you craft more accurate and impressive references for former or previous employees. 

Verification of Employment Details

There are a lot of considerations that you need to make when it comes to developing the perfect and most accurate reference as an employer, and one of the major things you can (and should) include is verification of employment details. This is one of the most pertinent examples of what can make up an important business reference, and it ranks among the most common questions you might be asked by new prospective employers. 

As an employer, you are allowed (and encouraged) to provide factual information about a candidate’s employment, which includes dates of employment, job titles, and responsibilities. This is a core part of ensuring that you are providing accurate and pertinent reference information, and can play a key role in deciding whether someone gets the job or not. At AutoRefs, we can help facilitate this by verifying and compiling accurate employment details, and ensuring the information provided is all above board.

Assessment of Performance

One of the other key factors that you, as an employer, are allowed to put in a reference is the assessment of a candidate’s performance. This is a key part of them being able to showcase how well they have performed in the past, and what their skill sets are, and this is something that you need to be accurate and honest about when compiling this information. 

Employers are able to include assessments of a candidate’s workplace performance, professionalism and ability to do their job. This is a great way of being able to highlight specific achievements that the candidate accomplished at work, as well as how they contributed to the business. At AutoRefs, we provide services that can help you to include this stuff, and develop a more comprehensive reference process.

Attendance and Punctuality

The attendance and punctuality of a candidate can have a huge bearing on their suitability as a candidate for employment. This is what makes this element so key for inclusion in references, and why you need to make sure you are displaying this and including it as an employer. There are so many factors to consider with this, and you need to make sure you provide accurate information.

If there are issues with punctuality or attendance, you will have a record of these, and you will need to include this record as part of the reference, in order to bolster your claim. Assessing a candidate’s attendance and punctuality can be a decisive factor when determining how reliable they are. AutoRefs is key for helping to ensure your reference covers relevant aspects of attendance and punctuality, and providing an accurate detail of the person’s work ethic.

Professional Conduct

Something else that as an employer you should be looking to include in references is touching on the candidates professional conduct. This is a really key element of any reference, because it is going to reveal a lot about this person’s approach to the workplace, and the kind of asset they are going to be to a team. There are a lot of elements involved in this, and trying to keep a record of their professionalism is so important.

References are key for giving an insight into the candidates interpersonal skills, and their level of professionalism as an employee, which is essential in determining whether they are the right choice for employment. At AutoRefs, our reference templates are designed to capture nuanced evaluations in these specific areas, providing a workplace snapshot of said candidate.

Reasons for Leaving Previous Employment

This is one of the most important and pertinent things you need to include in your reference as an employer. Detailing the reasons for a person leaving their previous employment with you is something that you need to do in order to emphasise transparency, and provide new prospective employers with all the facts that they require.

Employers can provide information about the reasons for a candidate leaving previous employment, but may need to be delicate about the way they do this, depending upon the reasons for leaving. At autographs, we guide employers in the best ways of addressing this aspect professionally and ensuring that you take the right boxes with compliance regarding privacy regulations.

Legal and Ethical Considerations

Another essential element to keep in mind as an employer looking to develop a reference is legal and ethical considerations. This is really important for making sure that everything is above board as much as possible, and that you are ticking all of the right boxes that you should be ticking. This is something that you need to make the most of as much as possible, and there are a lot of different ways of being able to achieve this moving forward.

Employers need to be mindful of the legal and ethical considerations that play a role when crafting references. Auto riffs can help you to achieve this by supporting compliance, and offering reference template services that align with data protection and employment laws. This is important because it reduces the risk of legal complications, and allows you to create the most sound and accurate reference possible.

Avoid Discrimination and Bias

As an employer, when you are trying to craft the most accurate and professional reference possible, you need to make sure you avoid discrimination and bias issues. This is something that you need to try to make the most of when it comes to developing the best possible references.

Being able to craft a reference that is informative and accurate, whilst also avoiding any biases or discrimination can be a challenge. This is why it is important to make sure you develop the best approach to help achieve this. At AutoRefs, we help to promote fairness by providing services, and a platform, that guides employers in crafting these references, and focusing on relevant criteria.


Coming up with the most accurate and professional references is a nuanced task, and one that requires you to strike the perfect balance between providing useful data and information, and making sure you adhere to any legal considerations that might be applicable as well. This means working closely with AutoRefs, which helps you to succeed in achieving this. The company is essential for helping provide employers with innovative solutions to create accurate and compliant references. By making use of the features that we have to offer you can streamline your reference process, and make sure you provide the perfect option that will leave a positive experience for both parties. 

In a hiring landscape that is diverse, dynamic, and competitive, it is important to be precise with your referencing, as well as focusing on compliance. Employers who embrace technology, and work with companies like AutoRefs can help to ensure a competitive edge, and use our elite services in order to ensure they are providing reliable and compliant references for all.


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