AutoRefs User Terms of Service
LAST UPDATED: 1st January 2022
AutoRefs has three different types of users:
- Requester and/or Subscriber
We call the users who sign up to our software for requesting references from their applicants as the “Requester.” Once the requester has used the 5 free credits, they are requested to subscribe to a paid plan. Once they subscribe to a paid plan, we then refer to these users as the “Subscriber” for the purpose of our terms and conditions, but whilst operating our software their user role remains defined as “The Requester”.
We call users who use the Service as part of a paid AutoRefs subscription plan (regardless of the subscription tier) “Subscribers.” The Service features and functionalities available to Subscribers are determined by the subscription tier and the specific terms agreed to between AutoRefs and the organization (e.g., your employer or another entity or person, called the “Customer”) that entered into a separate agreement that governs delivery, access, and use of the Service (the “Customer Agreement”).
We call the users who respond to a reference request in order to provide their referee details as the “Applicant”.
We call the users who respond to an applicant’s request to provide a reference as the “Referee.”
- ELIGIBILITY AND SCOPE
1.1 General. To use the Service and Websites you must be, and represent and warrant that you are, at least 13 years of age and competent to agree to these Terms. If AutoRefs has previously prohibited you from accessing or using the Service and Websites, you are not permitted to access or use the Service and Websites. 1.2 Location. These terms are applicable to all our users, irrespective of their location.
- ACCOUNT REGISTRATION AND USE
2.1 Account Registration and Confidentiality. To access the Service and Websites, you must register for an AutoRefs account by creating a username and password. You agree to provide us with accurate, complete, and current registration information about yourself. It is your responsibility to ensure that your password remains confidential and secure. By registering, you agree that you are fully responsible for all activities that occur under your username and password. We may assume that any communications we receive under your account have been made by you. If you are a billing owner, an administrator, or if you have confirmed in writing that you have the authority to make decisions on behalf of a Customer (“Account Administrator”), you represent and warrant that you are authorised to make decisions on behalf of the Customer and agree that AutoRefs is entitled to rely on your instructions.
2.2 Unauthorised Account Use. You are responsible for notifying us at [email protected], if you become aware of any unauthorized use of or access to your account. You understand and agree that we may require you to provide information that may be used to confirm your identity and help ensure the security of your account. AutoRefs will not be liable for any loss, damages, liability, expenses or legal fees that you may incur as a result of someone else using your password or account, either with or without your knowledge and/or authorization, and regardless of whether you have or have not advised us of such unauthorized use. You will be liable for losses, damages, liability, expenses, and legal fees incurred by AutoRefs or a third party due to someone else using your account. In the event that the Account Administrator or Customer loses access to an account or otherwise requests information about an account, AutoRefs reserves the right to request from the Account Administrator or Customer any verification it deems necessary before restoring access to or providing information about such account in its sole discretion.
- OUR PROPRIETARY RIGHTS
The Service and Websites are owned and operated by AutoRefs and contain materials (including all software, design, text, editorial materials, informational text, photographs, illustrations, audio clips, video clips, artwork and other graphic materials, and names, logos, trademarks and services marks) which are derived in whole or in part from materials supplied by AutoRefs and its partners, as well as other sources, and are protected by the UK copyright laws, international treaty provisions, trademarks, service marks and other intellectual property laws. The Service and Websites are also protected as a collective work or compilation under global copyright and other law and treaties. You agree to abide by all applicable copyright and other laws, as well as any additional copyright notices or restrictions contained in the Service and Websites. You acknowledge that the Service and Websites have been developed, compiled, prepared, revised, selected, and arranged by AutoRefs and others through the application of methods and standards of judgment developed and applied through the expenditure of substantial time, effort, and money and constitute valuable intellectual property of AutoRefs and such others. You agree to notify AutoRefs immediately upon becoming aware of any claim that the Service and Websites infringe upon any copyright, trademark, or other contractual, statutory, or common law rights. Any unauthorised use of any material contained on or through the Service and Websites may violate copyright laws, trademark laws, the laws of privacy and publicity and communications regulations and statutes.
- USER CONTENT AND FEEDBACK
4.1 User Content and Submissions on the Service. The Service allows you to create reference requests (collectively, “User Content”) and to share that your company has requested a reference for an applicant to the referee of the applicant. User Content submitted or otherwise made available to the Service is subject to the following terms:
4.1.2 Referee User Content – Content submitted by referees (“Referee User Content”) is owned and controlled by the Referee as set forth in the introduction to these Terms and the Customer Agreement.
AutoRefs maintains a limited, non-exclusive and non-transferrable (except in connection with the sale or transfer of its business) license to access, use, copy, reproduce, process, adapt, publish, transmit, host, and display Subscriber User Content for the following limited purposes: (i) to maintain, provide and improve the Service; (ii) to prevent or address technical or security issues and resolve support requests; (iii) to investigate when we have a good faith belief, or have received a complaint alleging, that such Subscriber User Content is in violation of the Customer Agreement or these Terms; (iv) to comply with a valid legal subpoena, request, or other lawful process that meets the requirements of the Customer Agreement and our Law Enforcement Guidelines; and (v) as otherwise set forth in our Customer Agreement or as expressly permitted in writing by the Customer.
4.2 Feedback on the Websites – The Websites may have certain features that allow you to submit comments, information, and other materials (collectively, “Feedback”) to AutoRefs and share such Feedback with other users, or the public. By submitting Feedback through the Websites, you grant AutoRefs a license to access, use, copy, reproduce, process, adapt, publish, transmit, host, and display that Feedback for any purpose (including in testimonials or other AutoRefs marketing materials and where required to do so by law or in good faith to comply with legal process.). We reserve the right to remove any Feedback posted in public forums for any reason at our sole discretion.
4.3 Applicant data and References provided by their referees – You acknowledge and agree that you have all required rights to submit applicant reference requests and collect feedback without violation of any third-party rights. You understand that AutoRefs does not control, and is not responsible for, Applicants employment based on the reference provided by their Referees, and that by using the Service and/or Websites, you may be exposed to Applicant knowledge by their referee that is offensive, indecent, inaccurate, misleading, or otherwise objectionable. Please also note that Applicant Knowledge and Feedback may contain typographical errors, other inadvertent errors or inaccuracies. You agree that you will indemnify, defend, and hold harmless AutoRefs for all claims resulting from Applicant and Referee Content submitted through the Service and/or Websites. We reserve the right, at our own expense, to assume the exclusive defense and control of such disputes, and in any event, you will cooperate with us in asserting any available defenses.
- LICENSE AND ACCEPTABLE USE
5.2 Acceptable Use. All Users must comply with the following rules regarding acceptable use of the Service and Websites.
Disruption of the Service. You may not:
- access, tamper with, or use non-public areas of the Service and Websites, AutoRefs’s computer systems, or the technical delivery systems of AutoRefs’s providers;
- probe, scan, or test the vulnerability of any system or network or breach or circumvent any security or authentication measure;
- access or search the Service and Websites by any means other than AutoRefs’s publicly supported interfaces (for example, “scraping”);
- attempt to disrupt or overwhelm our infrastructure by intentionally imposing unreasonable requests or burdens on our resources (e.g. using “bots” or other automated systems to send requests to our servers at a rate beyond what could be sent by a human user during the same period of time); or
- interfere with or disrupt the access of any user, host or network, including, without limitation, by sending a virus, overloading, flooding, spamming, mail-bombing the Service and Websites, or by scripting the creation of User Content in such a manner as to interfere with or create an undue burden on the Service and Websites.
- Misuse of the Service and Websites. You may not utilize the Service and Websites to carry out, promote or support:
any unlawful or fraudulent activities;
- the impersonation of another person or entity or the misrepresentation of an affiliation with a person or entity in a manner that does or is intended to mislead, confuse, or deceive others;
- activities that are defamatory, libelous or threatening, constitute hate speech, harassment, or stalking;
- the publishing or posting of other people’s private or personal information without their express authorization and permission;
- the sending of unsolicited communications, promotions advertisements, or spam;
- the publishing of or linking to malicious content intended to damage or disrupt another user’s browser or computer; or
- the promotion or advertisement of products or services other than your own without appropriate authorization.
User Content Standards Within the Service and Websites. You may not post any User Content on the Service or Websites that:
- violates any applicable law, any third party’s intellectual property rights, or anyone’s right of privacy or publicity;
- is deceptive, fraudulent, illegal, obscene, pornographic (including child pornography, which, upon becoming aware of, we will remove and report to law enforcement, including the National Center for Missing and Exploited children), defamatory, libellous or threatening, constitutes hate speech, harassment, or stalking;
- contains any personal information of minors;
- contains any sensitive personal information, such as financial information, payment card numbers, social security numbers, or health information without AutoRefs’s prior written consent granted as part of a Customer Agreement;
- contains viruses, bots, worms, or similar harmful materials; or
- contains any information that you do not have a right to make available under law or any contractual or fiduciary duty.
Violations of this Section 5. In addition to any other remedies that may be available to us, AutoRefs reserves the right to take any remedial action it deems necessary, including immediately suspending or terminating your account or your access to the Service or Websites, upon notice and without liability for AutoRefs should you fail to abide by the rules in this Section 5 or if, in AutoRefs’s sole discretion, such action is necessary to prevent disruption of the Service or Websites for other users. If you are a Subscriber, AutoRefs reserves the right to notify the Customer’s Account Administrator(s) or other Customer representative(s) of any violations of these Terms.
- LIMITATION OF LIABILITY
If we fail to comply with these Terms, we are responsible for loss or damage that you suffer that is a foreseeable result of our breach of these Terms or our negligence, but we are not responsible for any loss or damage that is not foreseeable. Loss or damage is foreseeable if it is an obvious consequence of our breach or if it was an order that was accepted. We also only provide the Service and Websites for your internal use. We have no liability to you for any loss of profit, loss of business, business interruption or loss of business opportunity based on your use of or reliance on the Service and Websites. We do not exclude or limit in any way our liability to you where it would be unlawful for us to do so. This includes liability for death or personal injury caused by our negligence or the negligence of our employees, agents, or subcontractors, for fraud or fraudulent misrepresentation and for breach of your legal rights in relation to the Service and Websites.
The information presented on or through the Service and Websites is made available solely for general information purposes. We do not confirm the accuracy, completeness, or usefulness of this information. Any reliance that you place on such information is strictly at your own risk.
You understand that we cannot and do not guarantee that files available for downloading from the Internet or our Service or Websites will be free of viruses or other destructive code. You are responsible for implementing sufficient procedures and checkpoints to satisfy your particular requirements for anti-virus protection and accuracy of data input and output, and for maintaining a means external to the Service and Websites for any reconstruction of any lost data.
- THIRD-PARTY LINKS, SERVICE, WEBSITES & INTEGRATIONS
Our software is continuously collaborating and developing solutions with various softwares to make AutoRefs more accessible for our users, so that they can integrate their AutoRefs data with other softwares they may use. We may occasionally display links to third-party websites, adverts, promotional offers etc that are neither owned nor administered by us. This does not imply that we validate, sponsor or condone any of such third-party sites, offers and services. If you access any of such website, offer or service, you so at your own risk. We will not take responsibility for any issues arising from your use of third-party website services.
The Service and Websites may provide (1) information and content provided by third parties; (2) links to third-party websites or resources, such as sellers of goods and services; and (3) third-party products and services for sale directly to you. AutoRefs is not responsible for the availability of such external sites or resources, and does not endorse and is not responsible or liable for (i) any content, advertising, products, or other materials on or available from such sites or resources, (ii) any errors or omissions in these websites or resources, or (iii) any information handling practices or other business practices of the operators of such sites or resources. You further acknowledge and agree that AutoRefs shall not be responsible or liable, directly or indirectly, for any damage or loss caused or alleged to be caused by or in connection with use of or reliance on any linked sites or resources. Your interactions with such third parties will be governed by the third parties’ own terms of service and privacy policies, and any other similar terms.
AutoRefs reserves the right at any time to modify or discontinue, temporarily or permanently, the Service and Websites (or any part thereof), with or without notice. You agree that AutoRefs shall not be liable to you or any third party for any modification, suspension or discontinuance of the Service and Websites.
- APPLICABLE LAW
Please note that these Terms, and their subject matter and formation, are governed by the laws of the United Kingdom. However, if you are a consumer and resident of any other European country you will benefit from, and if you are a consumer and resident of any country in APAC or the UAE you may benefit from, any mandatory provisions of, and legal rights available to you under, the laws of that country. Nothing in these Terms affects your rights as a consumer to rely on any such local law mandatory provisions and legal rights.
You can contact AutoRefs at [email protected], if you have any complaints or disputes about the Services. You and AutoRefs shall use best efforts to settle any dispute, claim, question, or disagreement directly through consultation and good faith negotiations, which shall be a precondition to either party initiating a lawsuit or other form of complaint. If we do not reach an agreed-upon solution within a period of 30 days from the time informal dispute resolution is pursued, to the extent permitted by applicable law, all controversies, disputes, demands, counts, claims or causes of action between you and AutoRefs arising out of, under, or related to the Services shall be submitted to the exclusive jurisdiction of the courts of the United Kingdom. However, if you are a resident of any other European country, APAC country or the UAE, you may also bring proceedings in that country.
- GENERAL TERMS
12.1. No waiver. If we fail to insist that you perform any obligations under these Terms, or if we do not enforce our rights against you, or if we delay in doing so, that will not mean that we have waived such rights and will not mean that you do not have to comply with your obligations. If we do waive a failure or breach by you, we will only do so in writing and that will not mean that we automatically waive any future failure of breach by you.
12.2. Severability. Each of the paragraphs of these Terms operates separately. If any court or relevant authority decides that any of them are unlawful or unenforceable, the remaining paragraphs will remain in full force and effect.
12.3. Miscellaneous. The section titles in these Terms are for convenience only and have no legal or contractual effect.
12.4 Data Processing Agreement – To the extent International data protection laws apply to the processing of personal data between AutoRefs and Customer, the default Data Processing Agreement (“DPA”) and the Master Services Level Agreement found at AutoRefs are incorporated by reference and form a part of these Terms of Service, unless expressly provided otherwise in writing by both parties.
12.5 Notices. We may deliver notice to you by e-mail, posting a notice on the Service and Websites or any other method we choose, and such notice will be effective on dispatch. If you give notice to us, it will be effective when received and you must use the following physical or email address: (1) AutoRefs, Moss Bridge House, Moss Bridge Road, Rochdale, OL16 5EA; or (2) [email protected]
13.1. You grant us a limited, non-exclusive, royalty-free, revocable license to display your company logo on our website to promote our software and/or company.